S4/HANA   SFIN Accounting: Master Data

 

Configuring the Enterprise Structure

Figure 1.1              SFIN Accounting: Master Data

Click àCompany Code Data

The following screen appears, Click on Start SAP Easy Access

Figure 1.2              Start SAP Easy Access

 

 

 

 

 

 

To Access Customizingà SPRO

Figure 1.3              SAP Easy Access

Accesss customizing à SPRO

Figure 1.4              SAP Reference IMG

Figure 1.5              Enterprise Structure

 

1. SFIN Accounting - General Ledger

1.1  Define Company – T code OX15

We will start by creating a company which is usually a consolidation entity, which is simply a place holder.

Figure 1.6              Define Company

Figure 1.7              Define Company – New Entries

 

Figure 1.8              Definition of Company

Figure. 1.8            Company ID - created

 

1.      Define Company Code – OX02

In this step you can create companies. A company is an organizational unit in Accounting which represents a business organization according to the requirements of commercial law in a particular country.

Figure 1.9 SAP      Delivered Compnay Code Templates

Figure 1.10           Define Company Code

Click on Save,the following screen appears.

You store basic data for each company in company definition. You only specify particular functions when you customize in Financial Accounting

Figure 1.11           Basic Settings for Creating a New Company code

Figure 1.12           Company Code created

If your organization uses several clients, the companies which only appear as group-internal business partners, and are not operational in each system, must be maintained in each client. This is a precondition for the account assignment of a group-internal trading partner.

 

 

3. Define Fiscal Yer Varinat – OB29

The Fiscal year is the object within which we define the peroiod control, that is the dates of the accounting periods. The settings made here control how the document posting date relates to accounting periods.

You can define the following characteristics for a fiscal year variant:

Fugure 1.13          Define Fiscal Year Variant

Note: If you are using Shortened Fiscal Year you need to maintain Periods.

4. Define Posting Period Variant – OBBO

Figure 1.14           Define Posting Period

 

Figure 1.15          Posting Period defined

 

 

 

 

 

 

5. Define Variant for Open Periods  - T code OBBO

Figure 1.16          Define Work Area

 

Slight Difference, the Posting Period Variant is not on the same line as the accounts, it simplifies having to select the Postig Period variant multiple times for each account type.

Figure 1.17          Posting Periods – New Entries

 

Please note, New Account type has been introduced, type “V” – Contract Account for which we don’t specify From and To Account.

Figure 1.18          Posting Periods -  Time Intervals

§  A= Assets

§  D= Vendors

§  K= Customers

§  M= Materials

§  S= GL (General Ledger)

§  V= Contract Accounts

In this IMG activity, you can specify for each variant which posting periods are open for posting. For this, you can choose between period intervals 1 to 3.

You can use period intervals 1 and 2 for all normal posting processes in regular and special periods.

For period interval 1, you can enter a group of authorized users. This means that, for month-end or year-end closing, for example, you can open posting periods for specific users only. You make the necessary authorization settings in the optional authorization object Accounting Document: Authorizations for posting periods (F_BKPF_BUP).
We recommend using period interval 1 for special periods because authorizations can only be managed here.

Period interval 3 is used for postings from Controlling (CO) to Financial Accounting (FI).

 

 

 

 

 

 

 

 

 

 

5.1 Next we “Assign Company Code to Posting Period Variant” – T Code OBBP

 

Figure 1.19          Assign Company Code to Posting Period

 

 

6. Define Chart of Accounts – T Code OB13

 

In the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).

Figure 1.20          Copy Chart of Accounts

 

 

Figure 1.21          Define Chart of Accounts

 

Note: Integration with Controlling is not longer required, the Manual and Automatic Creation of Cost Elements. Later in this document when looking at GL Account Creation you can see how this has been simplified.

 

6.1 Assign “Company Code to Chart of Accounts” – T code OB62

 

Figure 1.22          Assign Company Code to Chart of Accounts

 

 

6.2 Define Account Groups

 

When creating a G/L account, you must specify an account group.

The account group determines:

It enables you to control the layout of screens.

You use account groups to combine accounts according to the above criteria (for example, a P&L account group, asset account group and material account group).

 

Figure 1.23          Assign Company Code to Chart of Accounts

 

Figure 1.24          Define Retain Earnings Account

 

 

7. Define Settings for Ledgers and Currency Types

In this Customizing activity, you define the ledgers that you use in Accounting.

Standard settings

Requirements

Figure 1.25          Define Ledgers

 

Highlight the Leading Ledger and Click on Accounting Principles

Figure 1.26          Assign Accounting Principle to Ledgers

Figure 1.27          Accounting Principle for Ledger

 

 

8. Define Field Status Variants – T Code OBC4

In this activity you can define and edit field status variants and groups. You group several field status groups together in one field status variant. You assign the field status variants to a company code in the activity Assign Company Code to Field Status Variants. This allows you to work with the same field status groups in any number of company cods.

Figure 1.27           Define Field Status Variant

 

Figure 1.28           Change Field Status Variant

 

 

Figure 1.29           Field Status Variant Defined

 

 

 

 

 

 

 

8.1 Assign Field Status Variant to Company code

Here you assign the company codes in which you want to work with identical field status groups to the same field status variant.

You define your field status group per field status variant. For more information, see Define Field Status Definition Groups.

Figure 1.30           Assign Company Code to Field Status Variant

 

 

 

9. Set up Input Tax Indicator for non-taxble transaction – T Code OBCL

 

Figure 1.31           Define Tax Indicator for Non-taxable transactions

 

Figure 1.31           DefAllocate Co Code to Non Taxable Transactions

 



Figure 1.32           Define Maximum Differences between Exchange Rates

 

 

10. Creating GL Accounts –FS00

Note: We have new GL accounnt Types, one central place for defining all GL accounts, P&L B&S, Primary and Secondary.

 

Figure 1.33           Define GL Account Centrally

 

Figure 1.34           Define GL Account Centrally

 

Figure 1.35           Define GL Account Centrally

 

Figure 1.36           Define GL Account Centrally

 

 

Figure 1.37           Define GL Account Centrally

 

 

 

 

 

 

11. SFIN Accounting - Asset Accounting

 

11.1 Migration: Asset Accounting (New)

11.1.1    Activate Asset Accounting (New) – T Code  S_EEI_69000023

 

1.      Financial Accounting (New) ® Asset Accounting (New) ® Migration: Asset Accounting (New) ® Migration from Classic to New Asset Accounting  ® Activate Asset Accounting (New

2.       On the Change View “New Asset Accounting: Activation”: Details screen activate new asset accounting by selecting the Actv. Option

When you save, the system performs various checks before it actually saves this setting. This includes the following checks:

·         Have all direct postings been made to the general ledger (also called V2 postings)?

·         Have all periodic postings (using program RAPERB2000) to the general ledger been completed?

If they have not been completed, start program RAPERB2000 manually.

·         Are your Customizing settings consistent?

For any SAP systems running on SAP Accounting powered by SAP HANA, new asset accounting must be active. There is no other option. Activation cannot be reversed, repeated or changed.

If the system has performed the checks successfully and saved the settings, new Asset Accounting is active and you can post using the new posting logic from this point on.

 

Figure 1.38           Migration from Classic to New Asset Accounting

 

Figure 1.39           New Asset Accounting Activation

 

 

12. Set up Chart of Depreciation

 

12.1 Copy reference Chart of Depreciation  - T Code EC08

12.2 If you access this transaction via the IMG Menu, in the Choose Activity dialog box, double-click Copy/Delete Depreciation Areas.

 

A chart of depreciation is a directory of depreciation areas arranged according to business requirements. Each chart of depreciation contains the rules for the evaluation of assets that are valid in a specific country or economic area.

 

Figure 1.40           Copy Chart of Depreciation

 

 

 

 

In this activity, you define your charts of depreciation. The chart of depreciation is a list of depreciation areas arranged according to business and legal requirements. The chart of depreciation enables you to manage all rules for the valuation of assets in a particular country or economic region.

 

Figure 1.41           Chart of Depreciation Description

 

 

 

12.1 Define Depreciation Areas – T Code OADB

 

Figure 1.41           Define Depreciation Area

 

Figure 1.42 Depreciation areas for Chart of Depreciation T Systems

 

Figure 1.43 Depreciation area 20 Deleted              

 

In this step, you define your depreciation areas.The depreciation areas used in the chart of depreciation GB0 have the following functions:

Local GAAP in local currency (01)

This area is the master area for local GAAP. Transactions for this depreciation area are posted directly to the 2L ledger associated to accounting principle LG (Local GAAP).

Local Tax in local currency (15)

This area manages the special tax balance at the period end for the inventory valuation, and price planning.

Local GAAP in group currency (31)

This area is required to manage the parallel (group) currency set up for local GAAP at the general ledger level in financial accounting from the point of view of asset accounting. All values, and parameters have to be adapted from area 01 without changes.

IFRS in lokal currency (32)

This area is the master area for IFRS. Transactions for this depreciation area are posted directly to the 0L ledger associated to accounting principle IFRS.

IFRS in group currency (33)

This area is required to manage the parallel (group) currency set up for IFRS at the general ledger level in financial accounting from the point of view of asset accounting. All values, and parameters have to be adapted from area 32 without changes.

 

12.2 Assign Company Code to Chart of Depreciation

 

In Asset Accounting, you can only use company codes that have already been defined in Financial Accounting as being generally valid. In addition to the general FI data for a company code, you have to make additional specifications that apply for Asset Accounting. One of the most important of these specifications is the assignment of a chart of depreciation to the company code.

Figure 1.44 Depreciation area 20 Deleted

Figure 1.45 Assignment of Company code to Chart of Depreciation

 

Figure 1.46  Chart of Depreciation assigned to commpany code

 

 

12.3 Specify Number Assignment across Company Codes

 

Figure 1.47  Number Range Assignment FI-AA

 

 

13. Specify account Determinations - S_ALR_87009195

13.1 Create GL Accounts

 

Figure 1.48 Create GL Accounts Centrally – Fixed Assets

 

Figure 1.49 Create GL Accounts Centrally – Fixed Assets

 

Figure 1.50 Create GL Accounts Centrally – Fixed Assets

 

Figure 1.51 Create GL Accounts Centrally – Fixed Assets

 

13.2 Define Asset Number Range Interval – T Code AS08

 

Figure 1.52 Create GL Accounts Centrally – Fixed Assets

 

13.3 Specify Account Determinations – T Code  S_ALR_87009195

 

In this step we create the base for establishing a link between AA and GL by defining the account determination keys.

 

Figure 1.53 Defin Account Determinations

 

 

13.4 Create Screen layout Rues -  T Code S_ALR_87009209

 

Figure 1.54 Assignment of Asset Class to Account Determination

Figure 1.55 Assignment of Asset Class to Account Determination

 

 

Figure 1.56 Assignment of Asset Class to Account Determination

 

Figure 1.57 Assignment of Asset Class to Account Determination

 

 

 

14. SFIN Accounting - Accounts Payable 

 

14.1 Creat Vendor Master- Define Vendor Account Group

 

Figure 1.58 Define Vendor Account Group

 

 

14.2 Define Account Group for Vendor

p

Figure 1.59 Define Vendor Account Group

 

 

 

15 . Changes in S/4 HANA sFIN Document types and Number ranges:

 

Figure 1.60 Define Vendor Account Group

 

Figure 1.61             Define Documen Type for Entry View

 

Under Define document types for Entry View, you make the document type settings for postings in the entry view that effect all ledgers and for postings to the leading ledger.

 

 

Figure 1.62             Define Document type for Entry View in a Ledger

Here, you make the settings specifying the document type for postings to non-leading ledgers.

 

15.1  Document Number Ranges

 

Figure 1.63             Define Document Number range for Entry View

 

 

Figure 1.64             Define Document Number range

 

 

Figure 1.65             Define Interval Maintenance

 

 

 

 

 

 

 

 

 

 

 

16. Integration of Controlling with Financial Accounting:

New Settings for customizing Controlling in S/4 HANA SFIN

 

Figure 1.66             Define Document Types for Postings in Controlling

 

In this activity, you can create new Document types for posting in Controlling, example you can create a document

type that you can use for the manual reposting of primary costs.

Figure 1.67             Define CO Posting – Document Type

 

 

17. Define Document Type Mapping Variants for CO Business Transa

 

Figure 1.68             Define Document Type Mapping Variants for CO Business Partners

 

In this activity, you define a mapping variant that maps CO business transactions to document types. This mapping must be done for all CO business transactions that do actual postings.

Upgrades: The migration of the ledger Customizing generates a default mapping variant in which all CO business transactions are mapped to the document type that was entered in the variant for real-time CO-FI integration.

It is important to note that each company code that contains CO documents must be assigned to a mapping variant. This means that in case no mapping variant exists yet, you have to manually create one and enter a document type for all CO business transactions:

In the Mapping of CO Bus. Transactions to Document Types view, you have to manually create an entry for each value that is shown in the value help of the CO business transaction field and to enter a document type.

The reason for this is that the Migrate Accounting Documents to Universal Journal Entry Structure activity requires a document type for each CO document.

17.1 Create Variant

Figure 1.69             Define CO Business Transaction

 

Figure 1.70             Mapping CO Business Transaction to Document Type

 

I have selected Distribution of Primary Cost element, Doc type CO

Figure 1.71             Variant for Mapping CO Business Transactions

 

 

17.2 Define Ledger for CO Version

In this activity, you define a ledger that represents Controlling. That is, a ledger that contains all postings of actual data that is relevant to Controlling.

This is done by assigning the version 000 to a ledger. You do this on a company code level, but you have to use the same ledger for all company codes. The current restriction is that the version 000 must be assigned to the leading ledger.

Figure 1.72             Define CO Ledger

 

 

 

18. SFIN Accounting  - Controlling

 

18.1 Maintaining the Controlling Area – T Code OX06

A controlling area may be assigned one or more company codes.

o    1:1 relationship

You carry out cost accounting on a cross-company code basis.

The internal and external accounting viewpoints are identical.

o    1:n relationship

In cross-company-code cost accounting, all data relevant to cost accounting appears in a common controlling area and is available for allocations and evaluations. The internal and external accounting goals diverge. This method is preferred when, for example, a corporation possesses several independent subsidiaries and undertakes centralized cost accounting for all.

 

Figure 1.73             Maintain Controlling Area

 

Figure 1.74             Maintain Controlling Area – Basic Data

 

Figure 1.75             Maintain Controlling Area – Basic Data 2

 

If the assignment control indicator has the value 1, you cannot freely select the controlling area key. This is taken automatically from the company code key. However, since company code CO10 does not exist, you cannot create controlling area CO10. If controlling area CO10 already exists, you cannot reset the indicator to 1

If the indicator is set to 1, create controlling areas only with the same keys as existing company codes.

 

 

19. Assign Company Code to Controlling area  - T Code OX19

 

Figure 1.76             Maintain Controlling Area – Basic Data

 

Figure 1.77             Maintain Controlling Area – Basic Data

 

 

 

20. Maintaining Controlling Area - Activate Components/Control Indicator – OKKP

Activate the following Controlling components:

 

Note on number of controlling areas

The way you assign company codes and controlling areas affects your currency settings, in other words, the currency type, the currency, and the currency-related updating, also the chart of accounts, and the fiscal year variant of the controlling area.

Further basic data for a controlling area includes the cost center standard hierarchy and the settings for the reconciliation ledger.

 

Figure 1.78             Maintain Controlling Area

 

Figure 1.79             Activate Controlling Area Components

 

Figure 1.80             Activate Controlling Area Components

 

 

Figure 1.80             Controlling Area Version

 

21. Maintain Number Ranges for Controlling Documents - KANK

In this Customizing activity, you create number ranges for business transactions in Controlling or change existing settings.

For every posting in CO, the system generates a numbered document. The document numbers are unique to each controlling area since each number is only assigned once.

Figure 1.81             Maintain Number Range

 

Figure 1.82             Number Range  GB10 Exist

 

 

Figure 1.83             Number Range GB10 Exist

 

22. SFIN Accounting - Cost Centre Accounting

22.1 Creating Cost Centres Hierarchy – T Code OKEON

A cost center is the smallest responsibility area in an enterprise for which costs are planned and accrual of costs is tracked separately.

 

Figure 1.84             Define Standard Hierarchy for Cost Centers

 

Figure 1.84             Standard Hierarchy for Cost Centers Defined

 

 

23. Creating Cost Centres – T Code KS01

Figure 1.84             Define Cost Centres

 

 

Figure 1.85             Define Cost Centre – Basic Settings

 

24. Define Profit Centre Hierarchy in controlling area –T Code S_E38_98000135

IMG Path: Financial Accounting (New) -> General Ledger Accounting (New) -> Master Data -> Profit Center -> Define Profit Center Standard Hierarchy in Controlling Area

Figure 1.86             Define Profit Center Standard Hierarchy in Controlling

 

 

26. Profit Centres – Crete Dummy Profit Centre–T Code KE59

Figure 1.87             Crate Dummy Profit Center

Figure 1.88             Define Profit Center Standard Hierarchy in Controlling

Figure 1.89             Define Profit Center Standard Hierarchy in Controlling